How to Maximise Incentive Travels: A Guide for Event Organisers

imagen portada - How to Maximise Incentive Travels: A Guide for Event Organisers

Table of Contents

The use of incentive travel programs has become a time-tested method to motivate and reward top-performing employees. According to a study from SITE called the “Incentive Travel Qualifiers’ Viewpoints,” 86% out of 800 respondents felt increased motivation after qualifying for an incentive travel program.

These programs not only offer businesses a competitive advantage but they also offer a chance to create a lasting legacy within organisations.

As an event organiser, it is essential to understand the ins and outs of incentive travel to create a truly memorable experience for the attendees. In this comprehensive guide, we will delve into this particular segment in the events industry and provide helpful tips.

What is incentive travel?

Incentive travel is a type of non-cash reward offered by organisations to motivate and recognize the outstanding performance of their employees, partners, or customers. These programs provide top performers with a unique, all-expenses-paid travel experience as a token of appreciation for their hard work and dedication. Incentive travel programs typically include luxurious accommodations, exclusive activities, and opportunities for networking and team building, making them a powerful tool for organisations to boost morale, increase productivity, and attract top talent.

Image 4 - How to Maximise Incentive Travels: A Guide for Event Organisers

The Importance of Incentive Travel Programs

In today’s highly competitive business landscape, organisations are constantly seeking ways to differentiate themselves and gain a competitive edge. Incentive travel programs offer multiple benefits that can help organisations achieve this goal.

Motivation and Performance: By offering a unique and memorable reward, incentive travel programs inspire employees to work harder and achieve their goals, ultimately leading to increased productivity and performance.

Employee Retention: Incentive travel programs can help reduce employee turnover by incentivising top performers to remain with the organisation. These programs also contribute to a positive company culture, which is essential for retaining top talent.

Team Building: Incentive travel programs provide employees with opportunities for networking and team building, fostering stronger connections and collaboration within the organisation.Brand Reputation: A well-executed incentive travel program can enhance a company’s reputation, making it more attractive to potential clients, partners, and employees.

The ROI of Incentive Travel Programs

Although incentive travel programs can be a significant investment for organisations, they offer a considerable return on investment (ROI) when executed properly. According to studies from the Incentive Research Foundation, this increased productivity translates into an ROI of 112% on average, making incentive travel programs a worthwhile investment for organisations seeking to boost their bottom line. Another study from Aberdeen Research also showed that companies that offer travel incentives to their sales teams enjoy a 3-times higher increase in revenue.

Types of Incentive Travel Programs

Incentive travel programs can be tailored to suit the specific needs and goals of an organisation. Some common types of incentive travel programs include:

Sales Incentive Programs: These programs are designed to motivate sales teams to achieve specific sales targets and quotas. Sales incentive programs often include annual goals and performance benchmarks that must be met to qualify for the incentive trip.

Channel Incentive Programs: Targeting channel partners, these programs reward retailers or distributors for meeting predefined goals or promoting a manufacturer’s products or services. Channel incentive programs can help organisations build stronger relationships with their partners and encourage brand loyalty.

Employee Recognition Programs: These programs are designed to recognise and reward exceptional performance across all departments within an organisation. Employee recognition programs can help stimulate a positive company culture and increase overall job satisfaction.

Image 3 - How to Maximise Incentive Travels: A Guide for Event Organisers

Planning an Incentive Travel Program

To ensure the success of your incentive travel program, consider the following steps when planning:

1. Define the program’s goals and objectives

Determine the specific goals and objectives you want to achieve with your incentive travel program, such as increasing sales, improving employee retention, or bolstering team building.

2. Establish your budget

Determine your overall budget for the incentive travel program, taking into consideration factors such as travel costs, accommodations, activities, and events.

3. Set performance criteria. 

Establish clear and attainable performance criteria for participants to qualify for the incentive trip. Ensure that the criteria are challenging yet achievable to maintain motivation and engagement.

4. Select the destination and plan the itinerary

Choose a destination that appeals to the majority of participants and offers a unique and memorable experience. Plan a well-rounded itinerary that includes a balance of relaxation, networking, and team building activities. Based on the same study mentioned from SITE, 80% of the respondents prefer sunny destinations by the beach.

5. Promote the program

Effectively communicate the details of the incentive travel program to your target audience, highlighting the rewards and benefits of participation.

6. Monitor progress and provide updates

Regularly track participants’ progress towards achieving the program’s performance criteria and provide updates and encouragement to maintain motivation.

7. Evaluate the program’s success 

After the incentive trip, collect feedback from participants and analyse the program’s impact on your organisation’s goals and objectives to determine its overall success.

Creating a Unique Itinerary

A well-planned itinerary is essential for the success of your incentive travel program. As an event organiser, it is your responsibility to weigh in the pros and cons of various activities and excursions.

Balance relaxation and engagement. Provide ample opportunities for relaxation and leisure, while also incorporating networking and team building activities.

Incorporate local experiences. Offer participants the chance to experience the local culture and environment, such as culinary experiences, guided tours, or cultural performances.

Customise to participant preferences. Tailor your itinerary to the preferences and interests of your participants, ensuring that there is something for everyone to enjoy.

Include exclusive experiences. Incorporate unique and exclusive experiences that participants would not be able to enjoy on their own, such as private tours or VIP access to events.

Promoting the Incentive Travel Program

Effective promotion is key to the success of your incentive travel program. Launch your incentive travel program at a company event or sales kickoff to generate excitement and enthusiasm among participants, if possible.

You may also leverage internal communication channels such as newsletters and email campaigns to share information about the program and its benefits.

Last but not least, highlight success stories. Share positive testimonials from previous incentive travel programs to inspire and motivate potential participants.

In Conclusion

Now that we have covered the basics of incentive travel programs, it is your challenge as an event organiser to work with all stakeholders involved and make sure that you maximise the benefits of incentive travel.

Companies would also want to measure the program’s impact. Make sure that you align the travel program with the organisation’s goals and objectives, and look for ways to capture data later on, such as an increase in team performance or sales. Good luck!

About Eventscase

The Eventscase platform helps event organisers manage corporate events, conferences, and trade shows, whether large, small, in-person, hybrid, or virtual. No technical skill is required at all. Anyone can create beautiful event websites, registrations, badges, perform check-ins, event apps, 1:1 meetings and more. Everything under the brand and domain of your company can be implemented with an Eventscase whitelabelled platform.

If you would like to subscribe to our newsletter to get live updates on everything related to our platform – news, blogs, events, announcements and much more, please, register here.

You may also like...