Onsite service

The Check-in App that lets you sleep the night before the event

Speed up access, keep entry secure and know exactly who attended, when and for how long.

We took the wish list that organisers and production teams send us again and again: it has to work with wifi, without wifi and with bad wifi; anyone has to be able to use it without training; it can’t create more work than it saves. Then we started building from scratch. The result is a new Check-in App: the connection drops and check-in carries on; when it comes back, everything syncs on its own; every device is updated in under two seconds. You can show your staff how it works in a couple of minutes, and mistakes are practically impossible.

01Offline

Always works, connection or not

At an event, the wifi always fails at the worst possible moment. Check-in can’t afford that. That’s why our app works 100 % offline: the network goes down and access keeps flowing. When the connection returns, it syncs on its own and every device is updated in under two seconds. No interruptions, no coverage problems, no slow entry.

Features

  • Works without an internet connection
  • Syncs automatically as soon as coverage is back
  • Every access point is updated in under two seconds
  • No duplicate entries, even with several stations working at once

The connection drops and check-in carries on. When it returns, it syncs by itself. Venue coverage is no longer your problem.

02No queues

No queues, no friction

You could tick names off a list, but you’ll end up with queues and it won’t look good. Check-in is a critical process that has to be quick, and an app that creates queues takes away instead of adding. We designed ours to remove friction from the very first second: fast access, instant validation and several stations working in parallel.

Features

  • Instant QR code scanning and validation
  • Several access points at once to spread the flow
  • Control at the main entrance and in exclusive areas
  • Fast, friction-free access for attendees and staff

Fast, friction-free entry. Check-in speeds things up instead of becoming the bottleneck.

03No training

So easy it’s almost impossible to get wrong

A powerful tool is useless if your staff can’t use it. You explain how it works in a couple of minutes, with no prior training or instruction manual, and the flow itself is designed to make mistakes practically impossible. Ideal for temporary staff, volunteers or hosts who join on the day.

Features

  • Simple interface, no learning curve
  • Staff trained in a couple of minutes
  • A flow designed to prevent human error
  • Works just as well with temporary staff and volunteers

Anyone can use it without training. It takes a couple of minutes to explain and mistakes are practically impossible.

04Security

Real security and access control

It would be a shame if, after all that effort, anyone could walk into your event unchecked and you didn’t even know who actually attended. With our Check-in App you make sure everyone who enters has a valid ticket and the right badge, at the main entrance and in restricted areas.

Features

  • Ticket validation and badge control
  • Access control at the main entrance and in exclusive or restricted areas
  • Protection against fraud and duplicate entries
  • Entry security managed from start to finish

Valid tickets and the right badges. Nobody gets in unchecked, at the main door or in the VIP areas.

05Real data

You know who, when and for how long

Have real data on what happens at your event instead of guessing. The app records every entry in real time, so you know who attended, when and for how long. Information you can use to manage capacity, report to your sponsors and improve your next event.

Features

  • Real-time attendance tracking
  • Know who attended, when and for how long
  • Capacity and people flow control by area
  • Detailed access and attendance reports

Real attendance data, not hunches: who came in, when and how long they stayed.

In their words

For us, the support of Eventscase has been essential in the organisation of attendee registrations to the Spain-United Arab Emirates Business Meeting, held on February 2, 2022 at the Dubai Exhibition Center. In addition to the complexity of the market, which requires integration with the DTCM, registering more than 300 people in half an hour would have been impossible without the help of Eventscases solution. Their team has shown great professionalism and flexibility, quickly assuming last minute changes, which contributed to the overall success of the event.

Ana Fernández SalveHead of Sector · Investment Forums · ICEX

06Frequently asked questions

What we get asked before we start

Does check-in work if the internet goes down?

Yes, it can work offline, precisely to avoid problems with poor coverage and slow connections. In fact, the new Check-in App was built from an “offline first” perspective.

Does your check-in speed up access to your event… or create queues and complexity?

Tell us how access control works at your event. We’ll show you how the new Eventscase Check-in App handles it.

Let’s talk about your event